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Virginia's 1st Wedding &
Event Planning Radio Talk Show Host
Acclaimed Wedding & Event Planning Author
Top 10 Secrets to a Great Outdoor Wedding
1. Make Wedding Guests Comfortable
You want to always make sure that your guests are comfortable. They have taken
the time to come to your wedding so make sure that they can enjoy it.
a. Supply them with ice water, if it is hot outside
b. Make the Program a fan
c. Provide sunscreen as the guests are walking in.
d. Provide lap blankets or portable heaters if going to be cool
2. Always have a Back-Up Plan
This is the most important component of an outdoor wedding. You always want to
have a back up plan; you want to be prepared for anything.
a. Tents, if going to rain
b. May have to use the reception site for the ceremony if bad weather
c. Heaters or fans available (Depending on the weather)
3. Plan for Wind
This is key in several ways: dresses, videography and reception set up. This is
something that most people don’t think about but it could cause lots trouble.
a. Make sure that bridesmaids dresses are not made of a light fabric that
will blow during a wedding ceremony. (Nothing worst that a dress
disaster at your ceremony)
b. Check with the Videographer to ensure that he knows that it might be
windy and can adjust for it. Howling wind will make your
whole ceremony hard to hear.
c. Wind can also be a hassle at reception. It can blow table clothes off of
tables so make sure to put centerpieces on the table that are heavy
enough to hold them down. A tent will act as a wind tunnel for heavy
wind.
4. Sound Systems
During an outdoor wedding there are so many environmental sounds; roaring
waves, wind and local kids playing, (depending on your venue) around so you want
to make sure that you have some type of system to amplify your ceremony.
You don’t want your guest to not hear your wonderful vows.
a. Get your DJ or band to supply some type of sound system for the ceremony
b. Rent a sound system or hire an AV company
c. Some Venues will supply Sound System equipment.
5. Decorations
Most outdoor venues already have great natural beauty which can substitute for
decorations but you want to make sure that you do try to add some extras in
addition to making sure that the natural beauty looks good by supplementing
decorations by using a florist.
a. Make sure that the grass is cut
b. Leaves are raked
c. Flowers and trees look nice
d. Use centerpieces
e. Use Arches and trellises
f. Strings of lights or lanterns
g. Torches, candles and luminaries
6. Make things Tasty
Keep all food at adequate temperatures.
a. Stay away from Mayonnaise based food during the summer
b. Keep chilled food cold during warm months
c. Keep food warmed during cold months
7. Keep Guests Hydrated
If guests are going to be outside during your wedding, make sure to keep them
hydrated. Especially if there will be alcohol served.
a. Ice water, Lemonade, Tea, Punches (Non-Alcoholic)
b. Mint Juleps, Mojitos, Vodka Limeades (Alcoholic )
8. Keep Bugs Away
You don’t want your guests swatting at bugs during your wedding so use some
of the following suggestions to keep bugs away.
a. Place citronella candles on tables as centerpieces
b. Place torches with citronella oil in them around the ceremony and reception site.
c. Place citronella candles down the inside of the aisle ( depending on time of ceremony)
9. Keep Sun Position in mind
When picking a time of day for your outside wedding, take into consideration the
position of the sun and how this will affect your guests.
a. Use a shaded area for an outdoor wedding and ceremony if it is going to be at a time where the sun is the most intense.
b. Choose a time of day that is not as intense. (Early morning, Late afternoon or Sunset)
10. Permits
Make sure that you get all necessary permits to have an outdoor wedding.
a. Contact your local County Building to get more information.
We look forward to Making Your Event Special
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| Shafonne
Myers ·
Making Your Event Special, LLC · Richmond, Virginia · makingyoureventspecial@yahoo.com ·
cell 804-350-0469 |
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